Advocacy Training is Finally Here!

The much anticipated Advocacy Training is this weekend, September 14th-15th. Your organization still has time until the end of the day Friday, September 13th to enter to win a free team lunch (1st place winner) and mystery prizes (2nd and 3rd-place runner ups)! Don’t forget to use this social media kit with pre-drafted Facebook posts, tweets and hashtags to recruit attendees for the chance to win. Just remind your recruits to fill in the “referral” field with your organization’s name when they register. We’ll announce the winners after the conclusion of the event on September 15th. Please use #AdvocacyTraining2019 to be part of the conversation on social media! If you have any questions, contact Alex Bratton at alexandria@engageva.org. We’re looking forward to seeing you this weekend!

September Partner Meeting

Our next VCET Partner meeting will be Tuesday, September 26th, 2019 from 1:30-3:30 p.m. (please note the slight time shift). The meeting will be held on the 6th floor in the back room of the 1717 Innovation Center (1717 E Cary St, Richmond, VA 23223) located a short walk from the VCET Richmond office. There will be both in-person and virtual options to attend the meeting, so please RSVP to receive the virtual meeting information. It was such a pleasure to see so many partners at our July meeting and we look forward to seeing you again this month.  The agenda for the meeting is as follows:

  • Welcome and introductions
  • Shared Universe (GOTV)
  • Census Plan
  • Update from our Board on mission and vision
  • Board Nominations
  • Closing and Announcements

VCET Board Nomination

At the September 26th partner meeting, we will be accepting nominations to the VCET Board. There are nine seats on the VCET board, seven of those are held by members of partner organizations and voted on by partner organizations at the December partner meeting. Board members serve two-year terms and are limited to two consecutive terms. There are four seats up this year, so at a minimum, we will need to receive 4 nominations but would love to see more than that! You can find the one-pager on the full nomination and voting process here. If you have any questions please reach out to Irene Shin at irene@engageva.org.

Help Us at the Virginia State Fair

As you know, we’re going to the State Fair for the first time! We will have a booth for the entire 10 days of the fair, September 27th – October 6th, to engage attendees about the 2020 Census. We are seeking volunteers who are interested in helping 200,000+ State Fair attendees fill out pledge-to-be counted postcards and give out fun prizes! We’ll have 3 shifts throughout the day and 4-5 volunteers each shift. You can find available days and shifts here. The best thing about volunteering with us? FREE entry to the fair AND after completing one 4-hour shift, you will have the rest of the day to spend at the fair and a meal stipend (for funnel cakes, turkey legs, the usual state fare–pun intended!). We’d love to have your participation to make this event a huge success; sign up here!

We would also like to further extend our invitation to VCET partners who are interested in Voter Registration during the State Fair. Please email Tierra Ragland about how you can team up with us. Let us know if you have any questions!

Election Protection 2019

We are gearing up for Election Protection 2019! We need as many volunteers as possible to make the biggest impact and protect the vote of Virginians throughout the state! If you don’t have plans on Election Day besides voting, please join us for a shift at a precinct in your area. Sign up to volunteer here. Certified volunteer hours or stipends available. Contact Alex Bratton at Alexandria@engageva.org for more information.

VCET Data, News & Tips of the Week

???? State Voices Administration Request Time Frames

⌚Time is of the Essence:

Whether it’s planning for phone/text banks, creating new scripts, requesting exports, in the world of organizing, time is of the essence and a resource we do not have a lot of it. To ensure data administration requests are responded to and processed promptly and in time for events and programs, please review the State Voices Administration Request Time Frames.

????IMPORTANT:  VCET Support Helpdesk

Our VCET Helpdesk first rolled out back in March 2019.  As many can attest to, our inbox is very busy and at times important communications may get drowned in the flood of emails pouring in.  And it’s difficult keeping track when I’m sorting through two different systems (email and helpdesk). On a daily basis, I receive numerous support requests and I work to respond to them as efficiently as possible but some requests tend to get lost in the sea of other email communications.

If you haven’t already.  Please set up a user profile to use our Helpdesk ticketing system. To learn how to sign up and use the new ticketing system please watch this brief How-To video.

After signing up and creating a user account the VCET Support helpdesk, you can create new tickets and track existing ones.

UPCOMING TRAINING from State Voices Census Workgroup

Digital Organizing Videos and Trainings

From State Voices Census Program Manager, Elena Langworthy,

“270 Strategies and Do Big Things just launched new digital organizing tools in coordination with the Census Counts campaign. There are six short videos on introductory digital organizing information such as the use of email, text messaging, and digital ads. Additionally, five 60-minute online training [sessions], providing proven digital organizing techniques for census outreach will begin this month. The videos are already available through the Census Counts website.

Below are the training [sessions] and links to registration; these can be shared widely!”

DATE SESSION TOPIC
July 24 Crafting Your Census Campaign Plan
August 8 Assessing Your Digital Readiness for GOTC
September 10 Content Strategy for HTC Communities
September 25 Developing Your Hard to Count List
October 8th Optimizing your GOTC Program
VCET Support Helpdesk
Learn How to  Sign Up & Use the VCET Support Helpdesk
To learn how to sign up and use the new VCET Support ticketing system, please watch this brief How-To video.
After signing up and creating a user account (it’s quick and easy) the VCET Support helpdesk, you can create new tickets and track existing ones.
VAN LIVE Video Training
My Campaign
Beginner Analysis in Microsoft Access
Census 101
VAN Targeting and List Creation
Security
Recorded Video Training
NOTE: 
Before requesting a VAN user account, please be sure to have the staffer or volunteer complete the Data and Compliance training and quiz (first item listed below).

????NEW: Hustle On-demand Video Training

Training new staff or accessing refresher lessons is now a click away with Hustle’s on-demand walkthrough videos.

If you have any questions, contact latonya@engageva.org.

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